SUMMARY

 

Highly resourceful and meticulous employee with ten years of Document Control and Records Management experience and twenty years of data research/collection and administration. Performed data collection, entry and analysis, and clerical duties at marketing research firms progressing into Supervisory & Management roles. Specialized in document and records management, administration, and project coordination for several major telecommunications, utilities, and construction companies.

 

 

SKILLS

 

– Data entry, analysis/evaluation and research

– Writing and editing/proofreading; exceptional attention to spelling, punctuation and grammar

– Analytical/conceptual problem-solving, creativity, excellent judgment and information interpretation

– Flexibility, ability to prioritize workload when given a variety of tasks

– Verbal communication; summarizing complex ideas and processes into technical facts or persuasive non-technical presentation

– Administrative/clerical duties including: filing, scanning and copying documents, answering phones, faxing, sending and receiving mail and/or packages, compiling reports/spreadsheets

– Proficiency in applications including: Microsoft Word, Excel, Outlook, PowerPoint, and Visio; Adobe Acrobat, Photoshop, and Illustrator; SharePoint, Internet, basic HTML

– Ability to efficiently work both independently and in a team setting

– Organization; high dexterity in sorting/filing/archiving documents and data records/files

 

 

WORK EXPERIENCE

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T-MOBILE (Kineticom/NextGen)

Concord, CA / Ontario, CA (Remote)

Project Coordinator

(October 2020 – Present)

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– Processing high volumes of Purchase Requests in Ariba and Scopeworker

– Tracking funding release of projects and maintaining multiple trackers

– Working with vendors, General Contractors, and internal PMs to ensure all quotes and purchase requests have been submitted in a timely manner

– Tracking proper coding and approvals

– Daily reporting of progress and issues

– Reviewing and verifying delivery for invoice review and approvals

– Routing documents for signatures, primarily Check Requests

– Route and track construction close out packages between the different departments

– Other general coordination and project tracking as needed

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BECHTEL CORPORATION (AT&T Mobility Project)
San Ramon, CA
Document Management Lead/ Office Administrator
(March 2019 – March 2020)

– Processing a high volume of engineering, contract, site acquisition, compliance, and construction documentation into Bechtel’s records repository and the client database
– Registering, controlling, distributing, and transmitting files and archives project records using the standard Electronic Document Management System
– Providing general training and support on various Document Control processes
– Developing Desktop Processes for use within the San Ramon Market and providing training on these processes
– Heavy creation and utilization of Excel spreadsheets

– Carrying out clerical duties such as coordinating events, welcoming visitors and directing them to the relevant office/personnel, mailing and shipping,  and preparing documents including office correspondence, memos, how-tos, and presentations

– Purchasing office supplies, equipment, and furniture

 

 

PACIFIC GAS & ELECTRIC COMPANY
San Ramon, CA
Document Control Analyst
(December 2018 - November 2018)

- Ensuring document quality control in ProjectWise records management system and that documents are attributed and follow naming convention
- Ensure required documents are submitted within the Phase Gate period
- Coordinating with ERIM to ensure documents are correctly attributed for migration to Documentum
- Work 1-1 with ProjectWise users to move all project documents from secondary sites to ProjectWise; reviewing, responding to, and troubleshooting user issues/inquiries
- Traveling to offices outside of San Ramon to work with end-users
- Co-facilitating and assisting in user training sessions
- Providing data for user metrics, milestone, and Phase Gate adherence and preparing monthly team metrics
- Update and maintain daily logs for productivity and quality assurance metrics
- Sharing process-improvement ideas with Lead and Supervisor

 

 

CEMEX
Livermore, CA
Compliance Coordinator
(September 2018 - November 2018)

- Receives a high volume of tickets and timecards daily from drivers delivering cement to numerous jobs under AB-219
- Heavy creation of reports and reconciliation spreadsheets of employees and timecard information to send to certified payroll
- Uses SAP to access subcontracts, employee information, and other relevant documentation as needed to set up new jobs to begin payroll processing
- High-volume coding and reporting

 

CHEVRON CORPORATION
San Ramon, CA
Project Coordinator
(July 2018 - September 2018)

- Supports global deployment and implementation activities for the Center of Excellence Projects
- Maintains CoE SharePoint sites; assisted with QA/QC during SharePoint migration
- Coordinates CoE and project team meetings
- Documenting meeting minutes and following up on important actions and decisions from meetings
- Facilitate meetings where appropriate and distribute minutes to all project team members
- Scheduling appointments and meetings for CoE team members

 

 

GOODFELLOW TOP GRADE CONTRUCTION
Livermore, CA
Project Administrator
(November 2017 - June 2018)

 

– Accessing and retrieving daily extra work timecards entered by foremen from digital timecard and material cost system for entry

– Processing high number of timecards and materials billings into extra work billing and payment tracking system for multiple sites for duration of each project and printing/sending for client packages and archival into Box

– Creation of cover sheets for each phase code summarizing final costs for change order requests

– Extensive creation of files and folders within Box

– Accessing and retrieving vendor material and rental equipment invoices for billing

– Administrative assistance as needed including scanning, copying, assembly of training binders

– Occasional assistance with processing certified payroll

 

 

BURNS & McDONNELL (PG&E Major Greenfield Project)

San Ramon, CA

Document Control Administrator

(June 2015 – March 2017)

- Maintenance of multiple SharePoint project sites including updating dashboard information, announcements, layout, photos, calendar, etc.
- Processing documents dropped off in SharePoint project sites, assigning metadata for document classification
- Requesting/submitting access to appropriate SharePoint sites for all portfolio/project members based on specific permission levels and troubleshooting of login issues
- Guiding project team members to store project records in accordance with the document controls procedures and providing training as needed; wrote and compiled PowerPoint slideshows, job aids, and other training documents when needed and streamlined proceses
- Management of the project folder structure for consistency and creation of new folders for project team members
- Filing hardcopy records and retrieval of those records as needed 
- Assisting other project team members in generating documents including transmittals, submittal response forms, request for information forms, etc. in Primavera Contract Manager 
- Providing administrative assistance to project personnel by preparing documents and assembling binders, scanning, and copies 
- Creation and monthly maintenance of Green Books containing forecasts, schedules, and financial information for portfolio and individual projects (physical binders and PDF editions)
 

 

BECHTEL CORPORATION (AT&T Mobility Project)

San Ramon, CA

Document Control/Records Management; Construction War Room Administrator

(June 2012 – January 2015)

– Processed a high volume of engineering, contract, site acquisition, compliance, and construction documentation into Bechtel’s records repository and the client database
– Registered, controlled, distributed, and transmitted files and archives project records using the standard Electronic Document Management System
– Provided general training and support on various Document Control processes
– Developed Desktop Processes for use within the San Ramon Market and provide training on these processes
– Responsible for entering all cell site data, including RF data and property information, for all sites in-scope into tracking system; information flows into multiple databases used by the client
– Received daily check-ins by phone from multiple general contractors, field engineers, or other employees in the field/ on-site and maintains log of times, locations, and scope of work; information is used by Construction and Safety Field Coordinators and Managers to monitor site construction progress as well as for safety reasons
– Maintained and updated War Boards composed of several construction-related project milestone forecasts as derived from the Bechtel's proprietary project scheduling tool
– Provided additional administrative assistance to other departments by adjusting/actualizing forecast dates for milestones managed under the appropriate department, as needed
– Heavy creation and utilization of Excel spreadsheets
 

 

CRESTPOINT SOLUTIONS, INC.

Pleasanton, CA

Equipment Database Librarian/ Data Entry Analyst

(May 2006 - September 2010)

 

– Extensively researched technical information from Internet and written documentation

– Recorded/analyzed inventory data used in central offices and data centers

– Reviewed/archived video and other electronic files, floor plans and other materials

– Assisted with quality assurance and process evaluation; contributed to the improvement of company's proprietary software database

– Administered communication with vendors and clients via phone, e-mail, etc.

– Maintained accurate and quality equipment catalog library database for client use

– Created detailed visual likeness of telecommunications equipment using Microsoft Visio or other appropriate imaging software for use in library/database

– Trained team members basic and updated processes and procedures

– Wrote and compiled team's Manuals of Processes and Procedures as training material

 

 

CUNNINGHAM FIELD & RESEARCH

Newark/Dublin, CA

Assistant Manager/ Front Desk/ Data Collection Specialist

(August 2004 - April 2005)

Manager

(April 2005 - April 2006)

 

– Performed written/computer data entry for analysis

– Recruited and interviewed qualified respondents for data collection

– Managed petty cash (compensation) reimbursement and bank transactions

– Prepared and orchestrated in-facility taste tests and focus groups

– Managed and balanced multiple quotas and deadlines

– Performed various administrative/clerical duties

– Payroll administration

– Maintained communication with clients and Corporate office via phone, e-mail, etc.

 

 

QUICK TEST/ HEAKIN, INC.

Hayward, CA

Data Collection Specialist

(July 2002 - January 2003)

Supervisor/ Front Desk

(January 2003 - January 2004)

 

– Performed written/computer data entry for analysis
– Recruited and interviewed qualified respondents for data collection

– Managed petty cash (compensation) reimbursement and bank transactions

– Prepared and orchestrated in-facility taste tests and focus groups

– Managed and balanced multiple quotas and deadlines

– Performed various administrative/clerical duties
– Maintained communication with clients and Corporate office via phone, e-mail, etc.

 

 

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